APPROVAL PROCESS BUSINESS TAX FORMS
Dear BT Software Developer:
The information contained on this page is for those re-creating Delaware's Business Tax returns, Withholding coupons, Corporate Income Tax coupons, and Gross Receipts coupons.
Please Note: 2D barcode forms follow a different approval process. For information on these forms or if you have specific tax questions, call or e-mail the appropriate contact listed on Contacts for Software Developers.
To include a Delaware Business Tax return or coupon in your software package, each BT form must receive "Design Approval" by the Delaware Division of Revenue. Each coupon-sized return must receive both "Design Approval" and "Test Approval" by the Delaware Division of Revenue.
What is Design Approval?The layout of your forms matches our forms.
What we look for:
Fields and checkboxes match those on the DE return.
Fields and checkboxes do not merge together, or sit on or hang from any adjacent lines.
Correct text, spelling, etc.
What is Test Approval?
The scanline on your coupon-sized voucher is correct and can be read by our scanning machines.
What we look for:
The scanline to pass our testing process.
The check digit to be correct.
The revenue code, subtype, dates, and other items included in the scanline to be correct.
To receive "Design Approval"
• Step 1 - Find the most recent copies of our BT forms for duplication on the Software Developers section of our website.
Withholding and Corporate Income Tax coupons will be posted to our website and ready for duplication by the beginning of August.
Business and Corporate Income Tax forms will be posted to our website and ready for duplication in November.
• Step 2 - Check the Revised Date on the lower, right-hand corner of each form to see if the form has been revised for this year.
If your company has already received Design Approval on a form, the form will remain "approved" until Delaware makes changes to the form.
You do not need to obtain additional "design approvals" for forms that you've already had approved, if they have not changed from the previous year. Changes only to the year(s) on a form do not require additional Design Approval.
• Step 3 - If the form has been Revised, re-create the form and submit it for approval. For Personal Income Tax forms, send forms:
via e-mail in PDF format: angela.moffett@state.de.us
or by mail:
Attn: Angela Moffett
Delaware Division of Revenue
820 N. French Street
Wilmington, DE 19801
Please Note: Approval from a DRAFT form is only an initial approval. The form is still subject to change. We will notify you if your "Initial Approval" changes and ask that you re-submit the form for approval. When a DRAFT becomes FINAL, your form is now "Approved".
To receive "Test Approval"
• Step 1 - View the current Withholding Specs and Corporate Income Tax Specs for scanline specifics.
Please Note: The Delaware Division of Revenue allows software developers to reproduce Delaware gross receipts forms. Because gross receipts forms vary by business code, we do not offer individual specs for these forms. Instead we ask that software developers copy the forms from our Gross Receipts page and use the scanline spec placement as seen on our Withholding Specs and CIT Specs pages.
For testing purposes, software developers will need to submit three versions of each business code they plan to include in their software packages.
• Step 2 - Reproduce the scanline on your form and submit it to the Delaware Division of Revenue for testing.
Send only precut, hardcopy forms to:
Attn: Angela Moffett
Delaware Division of Revenue
820 N. French Street
Wilmington, DE 19801• Step 3 - Allow one to two weeks for approval. You will receive approval via e-mail unless otherwise specified.
For E-mail Updates
If you'd like to receive e-mail updates regarding BT forms development, contact Angela Moffett at angela.moffett@state.de.us. Add "BT Forms" in the subject line, and please include your name, contact information and company name in the body of your e-mail.
As always, we look forward to working with you this year!
